* Letter of Inquiry
* Letter of Application
* Pre-Interview/Pre-Screening Letter
* Interview Confirmation Letter
* Post-Interview Thank You Letter
* Job Offer Clarification Letter
* Job Offer Acceptance Letter
* Job Offer Declination Letter
* Networking or Informational Interview Letter
Here we go:
Letter of Inquiry
2345 Walter Way
Green Bay, WI 54311
October XX, 20XX
Ms. Susan Lowery
Internship Coordinator
Associated Bank
123 Adams Street
Green Bay, WI 54303
Dear Ms. Lowery:
During the Fall Job and Internship Fair at the University of Wisconsin – Green Bay, I had the opportunity to visit with Stella Burke, your College Recruiting Manager. She suggested that I contact you directly to receive more information about your summer internship program.
Through a course on financial institutions, I was exposed to many aspects of commercial banking. This represents a career opportunity that would allow me to combine my interest in finance and my strong interpersonal skills which I have developed through my various work experiences and campus activities. To compliment my academics and present work experience, I would hope to participate in an internship during the summer of 20XX.
I would appreciate any information that you could forward to me about your summer internship program. If you have any questions, I can be reached at (920) 883-XXXX. I look forward to receiving the information and speaking with you soon.
Sincerely,
Janet L. Smith
Janet Smith
Letter of Application
2340 University Avenue
Green Bay, WI 54311
September 22, 200X
Jacqueline C. James
Program Director
Fox Valley Autism Center
309 De Witt Street
Appleton, WI 54911
Dear Ms. James:
After reading the Family Advocate position listing available with Fox Valley Autism Center on Wisconsin JobNet, I have become quite interested in this position. A senior at the University of Wisconsin-Green Bay, I will complete my Bachelor’s Degree in Human Development in May 20XX. The prospect of joining your staff in this role would be a welcome and exciting challenge.
Over the past semester, I have had the opportunity to participate in an internship with the Wisconsin Early Autism Project. This involved working one-on-one with autistic children on cognitive and behavioral issues, and participating in staff meetings to review therapy plans. Through this experience, I have demonstrated the ability to work independently as well as become a valued team member. In addition to my internship, my communication and leadership skills have been cultivated through my extracurricular involvement and conducting class group projects and presentations. Through this combination of skills and experience, I am confident that I could be an asset to your staff in the Family Advocate position.
My resume is enclosed for your review. If you have questions or wish to arrange an interview, I may be reached at (920) 689-XXX. Thank you for your time and consideration.
Sincerely,
Lisa J. Hall
Lisa J. Hall
Pre-Interview and Pre-Screening Letter
3322 Manitowoc Road
Green Bay, WI 54311
January XX, 20XX
Ms. Nicole Hoida
Quad/Graphics, Human Resources
N63 W23075 Hwy 74
Sussex, WI 53089-2827
Dear Ms. Hoida:
Through Career Services, I learned that Quad/Graphics will be interviewing at the University of Wisconsin-Green Bay on Thursday, February XX, 20XX. I am writing to express my interest in your training program and would like an opportunity to meet with you during your visit.
The career opportunity offered with your organization is a strong match for my well-rounded background. As a Communication and the Arts major with a Graphic Communications emphasis, I have worked on several team-designed projects ranging from logo design to creating promotional materials for an area business. My classroom experiences combined with my expertise using QuarkXpress, Adobe Illustrator and PhotoShop will allow me to be a successful member of your design team.
As you will note on the enclosed resume, I have been an intern for two years with the March of Dimes. In that position, I worked with several staff members to design and create advertising and brochures for fundraising events. Through this interaction, I have realized the value of communication in translating a client’s ideas into a visual product. I would welcome the chance to apply the skills and knowledge I have gained to a position at Quad/Graphics.
I am eager to have an opportunity to interview with you during your visit to the UW-Green Bay campus. If scheduling an interview is not possible, I would be willing to travel to your office for a meeting. If you have any questions, please feel free to contact me at (920) 983-XXXX.Thank you for considering my candidacy for this position.
Sincerely,
Paul A. Sikes
Paul A. Sikes
Enclosure: Resume
Interview Confirmation Letter
3225 Walter Way
Green Bay, WI 54311
February XX, 20XX
Ms. Rebecca Stanonik
Human Resources Generalist
Schenck Business Solutions
200 East Washington Street
Appleton, WI 54911
Dear Ms. Stanonik:
Thank you for extending the offer for an interview. I am enthusiastic about the opportunity to meet with you and further discuss the Staff Accountant career opportunity. Given your organization's emphasis on teamwork, quality customer service and well-developed communication skills, my career goals are a match with your organization's needs.
As discussed, I will arrive at your Appleton office by 2:00 p.m. on Monday, October XX for an orientation meeting and discussion of my interview schedule. I will bring my completed application for employment at this time. At your request, I will keep track of my travel and accommodation expenses. These expenses and receipts will be submitted to you at the completion of my visit for reimbursement.
Thank you again for the opportunity to interview with Schenck Business Solutions and for the thoughtful consideration of my qualifications. If you have additional questions, please contact me at (920) 465-XXXX. I look forward to meeting you next week.
Sincerely,
Andrew L. Connors
Andrew L. Connors
Post-Interview Thank You Letter
3225 Walter Way
Green Bay, WI 54311
February XX, 20XX
Ms. Jill Verges
College Recruiting Manager
Marshall & Ilsley Corporation
770 North Water
Milwaukee, WI 53202
Dear Ms. Verges:
Thank you for the opportunity to interview on-site at the Marshall & Ilsley office in Milwaukee. I found my observation hour in the Loan Department very interesting and was impressed with the total number of customers and accounts that are being reviewed on a daily basis. In addition, the collegial, professional environment to which you made reference was very apparent during my interviews.
I especially wanted to express my appreciation for your assistance and insightful suggestions throughout my application process with the Marshall & Ilsley Corporation. Through my previous experience and academic preparation, I have developed and utilized strong analytical, interpersonal and organizational skills. I am confident after my interview that my background and qualifications would contribute to the Management Associate Program.
The Management Associate Program represents an excellent and exciting opportunity. If additional information in support of my candidacy is required, I would be willing to provide it at your request. I can be reached at (920) 883-XXXX. As you indicated, I can expect to hear from you by April XX. If I have not received correspondence from you at that point, I will call to inquire about the status of my candidacy. Thank you again for your time and consideration.
Sincerely,
Andrew L. Connors
Andrew L. Connors
Job Offer Clarification and Acknowledgement
2421 Ridgeway Drive
Green Bay, WI 54306
April XX, 20XX
Ms. Vera Argo
Recruitment Coordinator
Cargill, Inc.
1 Cargill Drive
Cedar Rapids, IA 52513
Dear Ms. Argo:
Thank you for the prompt telephone call concerning the status of my candidacy. I am very pleased to receive an employment offer for the Quality Assurance Chemist position beginning at the end of May 20XX.
Before making a decision regarding this opportunity, I would like to receive additional information about the position as well as the orientation program for the laboratory science personnel. During my on-site interview, Mr. Dennis Givens mentioned a new guidebook that details the orientation program in addition to the products and customers of Cargill. If possible, I would like to receive a copy of this for review. I understand that the orientation program will last for three months during which time I will travel to Minneapolis, Minnesota to receive training at Cargill’s corporate headquarters. After this orientation period, I will be assigned to the Corn Milling division in Cedar Rapids, Iowa.
I am very pleased to have been given an opportunity to begin my professional career with Cargill, Inc. As you requested, I will make my decision before May X, 20XX. If you have any questions, please feel free to contact me at (920) 465-XXXX. I look forward to speaking with you in the near future.
Sincerely,
E. James Dominguez
E. James Dominguez
Job Offer Acceptance Letter
2345 Walter Way
Green Bay, WI 54311
May XX, 20XX
Mr. Tim Yandila
Program Director
Boys and Girls Club of Green Bay
1451 University Avenue
Green Bay, WI 54302
Dear Mr. Yandila:
It is with great enthusiasm that I accept a position with the Boys and Girls Club of Green Bay. I thoroughly reviewed the details of the position in the letter of employment I received. This program provides an opportunity to work with young adults in a variety of settings as well as put my administrative skills into practice. I look forward to beginning the position.
As we discussed, my starting salary will be $28,500 with the full range of benefits granted to professionals. I understand that the training program begins on July XX. As requested, I will complete the advance employment and benefits forms as I receive them and promptly return them to you at the address listed above.
I will await further correspondence from your office and the employment contract. In the meantime, if you need any additional information, please contact me at (920) 465-XXXX. I look forward to beginning the program and meeting my fellow new professionals.
Sincerely,
Janet C Smith
Janet C. Smith
Job Offer Declination Letter
1322 Manitowoc Road
Green Bay, WI 54311
May XX, 20XX
Mr. Steve Rogers
Director
Point Beach Nuclear Plant
123 Energy Road
Manitowoc, WI 54220
Dear Mr. Rogers:
As I have expressed to you previously, I have been consistently impressed by the quality of the application process at Point Beach Nuclear Plant. I was pleased to speak with you on Monday and hear that I have been offered a position with your team.
As I mentioned to you Monday during our interview, I had received two other offers, both of which are located in Madison, WI. After careful consideration, I have decided that these offers would present me with an option to return to an area closer to my family. Therefore, I must decline your offer at this time.
I thank you for the thoughtful consideration and the offer I received. I look forward to possibly seeing you in the near future, and I wish you the best of luck in your search for an appropriate candidate.
Sincerely,
Paul A. Sikes
Paul A. Sikes
Networking or Informational Interview Letter
123 Main Street
Marinette, WI 54143
April XX, 20XX
Joe Phoenix
Owner/Entrepreneur
Phoenix Photography
123 University Avenue
Green Bay, WI 54311
Dear Mr. Phoenix:
While reviewing the Phoenix Network through Career Services at the University of Wisconsin – Green Bay, I found your name as someone who has volunteered to provide career-related advice to students. As a student in the Communication program at the university, I am developing a strong interest in photography as a career. I would be very interested in speaking with you about your experiences as a professional photographer.
My background includes several part-time jobs, including a position I have recently started at the Camera Corner, a local photography studio and retail store. I have always had an interest in photography, which prompted me to register for the Introduction to Photography course offered next fall. I am interested in hearing what you feel are the positives and negatives in the field, what advantages or disadvantages different college majors offer, and what types of experiences you would recommend I pursue.
I would greatly appreciate an opportunity to discuss your thoughts on the field of photography, either in person or over the phone. Please contact me at (715) 732-XXXX or at janestudent@yahoo.com" onclick="window.open(this.href);return false; to find a mutually convenient meeting time. I look forward to hearing from you. Thank you for your time and consideration.
Sincerely,
Jane B. Student
Jane Student
Remember to hit the Thank You button. Good Luck in your career!